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Ad title:
Administrative Assistant
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MIGx
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Published: 17 April
/ Deadline: 17 May
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MIGx is pleased to announce an opening for the position of Administrative Assistant.
MIGx is a global consulting company with an exclusive focus on the healthcare and life science industries, with their particularly demanding requirements on quality and regulatory aspects. We have been managing challenges and solving problems for our clients in the areas of compliance, business processes and many others.
MIGx interdisciplinary teams from Switzerland, Spain and Georgia have been taking care of projects in the fields of M&A, Integration, Application, Data Platforms, Processes, IT management, Digital transformation, Managed Services and compliance.
This Vacancy is onsite in Batumi.
About the Administrative assistant position
We are looking for a reliable Administrative Assistant who will undertake a broad set of secretarial, administrative, and office management tasks.
The role includes providing support to our HR Associate and employees, assisting with daily office needs, and managing the company`s administrative activities to ensure an efficient and smooth day to day operation of the office.
This position is also designed as a junior entry point into IT. Alongside administrative responsibilities, the company provides structured IT training and hands on learning, with a clear development path toward junior delivery roles in IT projects within 6-12 months, based on performance and learning progress.
Responsibilities
Administrative responsibilities (~50%):
** Arrange events, appointments, and travel.
** Manage phone calls and correspondence (emails, memos, letters).
** Attend meetings and take detailed minutes.
** Participate in the preparation of regularly scheduled reports.
** Prepare acceptance acts / bonus orders for regular payments.
** Collect and organize invoices for payment.
** Meet and support visitors.
** Assist in coordinating with the accountant and lawyer.
** Monitor office supplies and manage reordering.
** Monitor office repairs and office design-related tasks when needed.
** Prepare and submit expense reports.
** Handle requests and queries appropriately.
** Maintain employee records (including timesheets).
** Address employee queries.
** Assist with HR-related projects.
** Support employee insurance requests.
IT training & development responsibilities (~50%)
** Participate in company-provided IT training and learning programs.
** Gain hands-on experience with IT tools, systems, and internal processes.
** Support the IT team with junior-level tasks during the training phase.
** Build foundational knowledge required for entry-level IT delivery roles.
** Gradually increase involvement in IT-related activities and projects.
** Prepare for transition into junior delivery roles in IT projects within 6-12 months.
Requirements - Must have
You should have strong oral and written communication skills and be able to organize work using tools such as the Microsoft Office suite and standard office equipment. We expect candidates to be organized, responsible, and able to complete tasks in a timely manner.
Knowledge and abilities:
** English and Georgian are mandatory (working languages).
** Russian is a plus.
** Strong verbal and written communication skills.
** Responsible and reliable attitude toward tasks.
** Excellent interpersonal skills.
** Strong time management and organizational skills.
** High motivation to learn and grow in IT.
Experience (Proven performance in):
** 2+ years` experience as an Office Manager, Office Administrator, or Administrative Assistant.
** Good practical experience with office equipment and MS Office, especially Excel and Outlook.
Requirements - Nice to have
** University degree in Business Administration, Administrative Sciences, or a related field.
** Basic or initial IT experience (education, courses, self-learning, internships, junior roles).
Seniority Level: Junior-Middle
Languages
** Georgian - Native
** English - Advanced (B2 - C1)
What we offer
** Office work model: we have a modern office in a very good location.
** Competitive compensation package.
** An employee-centric culture, directly inspired by employee feedback - your voice is heard and valued.
** Opportunity to work in a multinational, fast-growing, and scalable company across the EMEA & CIS region.
** Family Insurance Package.
** Clear learning and career growth path into IT delivery roles.
Address: Batumi, Tbel Abuseridze street 5-a
To apply, please submit your application via the following link: https://migx.jobs.personio.com/job/1536782?_pc=2776478#apply
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