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Ad title:
Administrative Assistant
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DevelopmentAid
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Published: 30 July
/ Deadline: 30 August
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We are DevelopmentAid - one of the top 2 biggest information providers worldwide. Our platform offers access to the biggest number of tenders, jobs, experts, and other types of information. We have been on the market for more than 15 years. Our Headquarters is in Chisinau, Moldova, with a branch in Tbilisi, Georgia, which has been thriving for over 2 years. Besides that, we have associates and freelancers all over the world.
We are currently seeking an Administrative Assistant to join our team in Tbilisi, Georgia! In this role, you`ll support the Administrative Manager and Department Director in a range of day-to-day activities, ensuring smooth operations and efficient administrative support. Join us and be an essential member of our dynamic team, contributing to the success of our globally recognized company DevelopmentAid.
Responsibilities:
** Provide regular administrative support to the Department Director and assist in coordinating office operations.
** Maintain an organized office environment by managing both physical and digital files accurately and promptly.
** Oversee office supply purchases and collaborate with external vendors to ensure timely delivery of necessary items.
** Handle incoming and outgoing correspondence, including mail, packages, and documents, ensuring they are processed efficiently.
** Support day-to-day operational tasks across departments, responding to administrative requests in a timely manner.
** Represent the company in communications with public institutions, banks, and other external organizations, providing follow-up as needed.
** Liaise with the external bookkeeper to prepare and transfer required documents within set deadlines.
** Participate in testing updates to the internal payroll system, report issues, and contribute suggestions for improvements.
** Identify potential administrative challenges and propose solutions to prevent disruptions.
** Perform additional duties assigned by the supervisor to help maintain smooth office operations.
Your competencies:
** Good command of English, with proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
** University degree or final-year student.
** Strong organizational skills and the ability to manage multiple tasks simultaneously.
** Attention to detail and a high level of accuracy.
** Strong interpersonal and communication skills.
** Reliability and a proactive attitude.
** Understanding of national laws and codes, along with basic familiarity with legal and HR paperwork, is considered a strong asset.
** Prior experience is not mandatory.
We offer:
** Competitive salary.
** Full-time, on-site position (Monday-Friday) with flexible working hours.
** A vibrant office atmosphere, with plenty of ways to recharge and connect with colleagues during breaks.
** Comprehensive health insurance plans with company contributions to help cover your medical needs.
** Internal, on-the-job training and a continuing professional development program.
** A talented and supportive team of peers.
** International and collaborative work environment.
** Team-building activities, as well as corporate and social events.
Career Development Path
At DevelopmentAid, we believe in nurturing talent. We offer a range of opportunities at all levels of seniority, providing you with a platform for continuous growth. Whether you`re looking to progress within Administration or explore opportunities in other departments, we support your career ambitions.
How to Apply:
To submit an application for this role, please apply via the official website: https://careers.developmentaid.org/jobs/108/administrative-assistant
Kindly note that we will only reach out directly to candidates selected to proceed to the next stage of our recruitment process.
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