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Ad title:
Administrative Assistant
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UHY Georgia LLC
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Published: 04 September
/ Deadline: 04 October
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UHY Georgia LLC, a member of UHY International—a worldwide network of independent member firms providing audit, accounting, tax and consulting services, is announcing a vacancy for an Administrative Assistant.
UHY International Established in 1986 and based in London, is a leading network of independent accounting and consulting firms with offices in over 320 major business centres across more than 99 countries.
Key Responsibilities:
Office Operations (Hands-on)
** Handle office supplies procurement, vendor communication, and basic maintenance issues
** Manage daily office operations to ensure smooth and efficient functioning
** Maintain office policies, procedures, and administrative systems
** Oversee office supplies, equipment, and vendor relationships
** Ensure proper document management and filing systems (physical and electronic)
Direct Support to Audit and other professional Teams (Accounting Outsource, Tax etc.)
** Assist auditors with formatting financial statements and reports.
** Arrange logistics for different assignments (travel, accommodation, client meetings)
** Help prepare client deliverables (printing, binding, scanning, submission)
** Keep tracing of outgoing/incoming correspondence including proposals
** Support partners and managers with administrative tasks related to client engagements
** Help with ACCA registration and obtaining of books
Client Interaction & Coordination
** Organize meetings and maintain calendars for partners
** Ensure professional handling of incoming calls, emails, and visitors and redirect to respective personnel
** Serve as a point of contact for administrative client inquiries
** Ensure the meeting room is kept clean, organized, and presentable at all times and provide hospitality support to guests when necessary.
HR & Administrative Support
** Assist with hiring logistics (posting vacancies, scheduling interviews)
** Support onboarding of new employees (workspace setup, documentation)
** Coordinate staff training sessions and internal events
** Monitor office attendance and general staff administration
Compliance & Documentation
** Maintain proper archiving of audit files and administrative records
** Ensure documentation is complete and organized for internal/external inspections
** Support compliance with firm policies and basic regulatory requirements
IT & General Support
** Ensure printers, shared drives, and audit tools are functioning
** Support implementation of simple process improvements in the office
Key Skills & Competencies
** Strong organizational and time management skills
** Excellent verbal and written communication skills
** Experience in scheduling meetings, coordinating office operations, and handling correspondence
** Attention to detail and accuracy in administrative tasks
** Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
** Ability to maintain confidentiality and handle sensitive information
** Strong problem-solving and coordination abilities
** Customer service and guest relations skills
Required Qualifications:
** Bachelor`s degree in Human Resources, Public Administration, Communications, or a related field;
** Minimum 2 years of experience in an administrative or office support role
** Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
** Excellent command of Georgian and English languages, both written and verbal (Russian will be an asset)
APPLICATION PROCEDURES:
Applicants are kindly requested to E-mail with their CV to: info@uhy-ge. Please indicate the position you are applying for in the subject line.
Shortlisted candidates will be invited for the interview.
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