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Ad title:
Executive Assistant
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| Provided By:
CityPay.io
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Published: 15 December
/ Deadline: 15 January
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CityPay.io is pleased to announce an opening for the position of Executive Assistant (Entry-Mid Level).
About CityPay.io
CityPay.io is an innovative cryptocurrency ecosystem transforming how businesses and customers make financial transactions across the CIS region. We help companies accept crypto, make fast cross-border payments, and integrate modern blockchain tools into daily operations. We are growing quickly and building a talented international team.
The Role
We are looking for a highly organized and motivated Executive Assistant to support our Vice President. This is a great opportunity for a beginner or early-career professional who wants to develop strong administrative and coordination skills in a fast-paced international environment.
You will help with daily organizational tasks, communication, scheduling, and travel planning, ensuring smooth operations and helping the Co-founder stay focused on key business priorities.
You do ** not** need many years of experience — we are open to candidates with strong potential, excellent communication, and a proactive mindset.
Key Responsibilities
** Calendar & Scheduling Support;
** Assist with organizing the Co-founder`s schedule, meetings, and appointments;
** Help manage time zones and update calendar changes.
Communication & Correspondence
** Support email communication with internal and external contacts;
** Draft simple messages in ** English and Russian** and ensure timely responses.
Travel Assistance
** Help arrange international trips: flights, hotels, visas, and itineraries;
** Be ready to support last-minute changes when needed.
Meeting Preparation
** Organize online and in-person meetings;
** Prepare agendas, notes, and follow-up actions;
Document & Information Management
** Maintain organized files and documents;
** Prepare basic reports, presentations, or summaries when requested.
General Administrative Tasks
** Assist with day-to-day administrative duties;
** Support the Co-founder with small projects, research, and simple data tasks;
** Occasionally assist with personal administrative matters.
Qualifications & Skills (Beginner-Friendly)
Required
** 1-2 years of experience as an Assistant, Administrator, Coordinator, or similar role (internships also count);
** Fluency in ** English and Russian** (spoken and written);
** Strong organizational skills and attention to detail;
** Good communication and a positive, service-oriented attitude;
** Proficiency in MS Office or Google Workspace tools;
** Ability to manage multiple tasks and adapt in a dynamic environment;
Preferred (but not required):
** Experience supporting managers or executives;
** Experience arranging travel;
** Familiarity with international work environments or startups;
** Interest in cryptocurrency or fintech.
** Bachelor`s degree in Law (preferred), or in Business Administration, International Relations, Linguistics, or a related field.
If you do not meet every requirement but feel confident in your motivation and communication skills, we still encourage you to apply.
What We Offer:
** A unique opportunity to learn directly from the Vice President of a fast-growing fintech company;
** A dynamic environment with international exposure.
** Professional development and growth opportunities.
** International business travel experience.
** Supportive team culture.
** Competitive salary and benefits.
How to Apply:
Please send your CV to the following address: career@citypay.io
Privacy Notice - Processing of Personal Data
By submitting your application, you consent to the processing of personal data as defined under the Law of Georgia on Personal Data Protection. CityPay.io LLC (Company ID: 402132312) will process your data exclusively for recruitment purposes. Your data will be stored securely for a maximum of 3 years. If at any point you wish to have your data removed from our systems before the standard retention period of three years, you may request deletion by contacting us at career@citypay.io. Upon receiving your request, CityPay.io LLC will ensure your data is securely and permanently deleted by applicable data protection laws.
Diversity & Inclusion Statement
At CityPay.io, we are proud to be an equal-opportunity employer. We are committed to creating an inclusive workplace and do not discriminate based on race, color, ethnicity, religion, gender, age, disability, sexual orientation, marital status, or political opinion. Employment decisions are made based on merit, qualifications, and business needs.
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