|
Ad title:
Administrative Lead
|
| Provided By:
Company
|
|
Published: 06 August
/ Deadline: 06 September
|
Company is pleased to announce an opening for the position of Administrative Lead at Family Office:
** Relocation: Bremen (Germany), Bodrum (Turkey), Sofia (Bulgaria)
** Employment: Full-time, official, relocation package included
** Travel: Occasional business trips across Europe & Asia
** Schedule: 24/7 availability, flexible across time zones
MUST-HAVES:
** Valid passport with the ability to travel frequently is required
** 5 + years leading large operational or service teams* (executive support, call-centre, hospitality, customer service etc.) and building processes from scratch
** Proven record in administrative operations: calendars, travel, logistics, documentation, vendor & household management
** Ability to coach juniors, set SOPs/KPIs and raise service standards in a high-expectation 24/7 environment
** Willingness to relocate to Bremen, Bodrum or Sofia
** Willingness to travel and work on a 24/7 schedule
** Fluent English, extra languages are a plus
About the Role:
This is not a classic EA or PA job ; it is a managerial leadership post supporting the Founder of Constructor Group, a tech- and education-focused entrepreneur.
Constructor is a global ecosystem advancing machine intelligence, quantum technology and life engineering. The Founder works across continents and maintains an active family life; your mission is to keep both streams running smoothly.
You will:
** Lead two to three Executive Assistants and coordinate fifteen-plus household and support staff (drivers, chefs, housekeepers, tutors, security).
** Own every administrative touchpoint for the principal and his family: calendars, complex travel, events, estates, personal projects.
** Partner closely with the Chief of Staff to bring structure, clarity and speed to a fast-moving environment.
Key Responsibilities:
** Team Leadership: hire, train, mentor and performance-manage EAs and support staff; set SOPs, KPIs and feedback loops.
** Executive Support: manage schedule, calendar; run the founder`s agenda, priorities and information flow.
** Family Operations: coordinate care and logistics for spouse, children, and extended family. The wife has her own assistants.
** Global Travel: plan multi-stop trips, urgent relocations, visas and entry protocols across several countries.
** Crisis response: handle last-minute changes calmly, including nights, weekends and in-flight adjustments.
Ideal Candidate Profile:
** 5-7+ years of experience managing teams, building work processes from scratch, ideally with background on the service industry with service-oriented mind set.
** Extreme attention to detail and strong project execution skills
** Ability to proactively anticipate needs without being asked or directed
** High emotional intelligence, discretion, and cultural sensitivity
** Exceptional verbal, written, and interpersonal communication skills with impeccable attention to detail
** Ability to maintain strict confidentiality, discretion, and professionalism in all interactions.
Working Conditions:
** Official employment in Germany, Turkey or Bulgaria, depending on your relocation choice
** Relocation support
** Occasional business travel to countries including Singapore, Germany, Turkey, Italy, Switzerland, Serbia, and Bulgaria
** 3-6 month probation period; long-term role with potential for internal promotion
Ready to turn chaos into choreography for a global tech founder?
APPLY HERE!
Referral bonus: We`ll pay USD 1, 000 if we hire your recommended candidate and they successfully pass the probation period.
Send your recommended candidates to info@assisteca.com
|
|
|
|
All Jobs
Printer Friendly
Share on facebook