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Ad title:
Executive Assistant
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CityPay.io
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Published: 03 June
/ Deadline: 03 July
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About CityPay.io
CityPay.io is a pioneering cryptocurrency ecosystem committed to revolutionizing financial transactions across the CIS region. We enable seamless cross-border payments, real-time merchant settlements, and end-to-end crypto solutions integrated into daily business operations. Backed by strategic partnerships and cutting-edge blockchain technologies, we`re on a mission to reshape the way businesses and consumers interact with digital finance.
The Role:
We are seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive support to one of our Co-founders. The ideal candidate will be a trusted partner, enabling the Co-founder to focus on strategic initiatives and core business functions by efficiently managing their administrative and organizational needs, including extensive international travel. This role requires exceptional attention to detail, the ability to handle confidential information with discretion, and a proactive approach to problem-solving in a fast-paced global startup environment.
Key Responsibilities:
** Calendar Management: Proactively manage and coordinate the Co-founder`s complex and dynamic schedule, including meetings, appointments, extensive international travel, and events. Anticipate conflicts and resolve them efficiently, considering different time zones.
** Communication Management: Serve as the primary point of contact for internal and external stakeholders. Screen, prioritize, and draft correspondence, emails, and phone calls in both English and Russian. Ensure timely and professional communication.
** Extensive Travel Coordination: Arrange and manage all aspects of frequent and complex international business trips, including flights, accommodations, visas, ground transportation, and detailed itineraries. Be prepared for last-minute changes and provide support while the Co-founder is traveling.
** Meeting & Event Coordination: Plan, organize, and coordinate meetings (both virtual and in-person across different locations), including preparing agendas, taking minutes, distributing materials, and managing follow-up actions. Assist with the coordination of company events or speaking engagements, potentially internationally.
** Information & Document Management: Organize and maintain confidential files, documents, and records (both electronic and physical). Prepare reports, presentations, and other documents as required, ensuring accuracy and clarity in multiple languages if necessary.
** Task & Project Support: Assist the Co-founder with various projects, including research, data compilation, and tracking progress on key initiatives, often involving international partners.
** Expense Management: Prepare and submit expense reports in a timely manner, including those related to international travel.
** Gatekeeping: Effectively manage the Co-founder`s time and accessibility, ensuring they are well-prepared for all engagements, whether local or abroad.
** Liaison: Act as a liaison between the Co-founder and other team members, clients, partners, and external contacts globally.
** General Administrative Support: Perform a wide range of administrative tasks to ensure the smooth operation of the Co-founder`s office and daily activities. This may include some personal assistance tasks as required.
Qualifications & Skills:
** Proven experience (minimum 3-5 years) as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives or founders, preferably in a tech startup or fast-paced international environment.
** Fluency in English and Russian (written and spoken) is essential; a high professional level of proficiency is required.
** Willingness and ability to travel frequently on business trips, often internationally and sometimes on short notice.
** Exceptional organizational and time-management skills with the ability to prioritize multiple tasks seamlessly and meet deadlines, especially when coordinating across time zones.
** Strong written and verbal communication skills in both English and Russian, with keen attention to detail and accuracy.
** Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) and other common office productivity and scheduling tools (e.g., Google Workspace, Slack, Asana, Trello).
** High level of discretion and confidentiality in handling sensitive information.
** Proactive, resourceful, and able to work independently with minimal supervision.
** Strong problem-solving skills and the ability to anticipate needs, particularly in relation to travel and international engagements.
** Excellent interpersonal skills and the ability to build strong relationships with stakeholders from diverse cultural backgrounds.
** Flexibility and adaptability to changing priorities and a dynamic work environment.
** A positive attitude and a strong work ethic.
** Experience managing complex international travel logistics is highly desirable.
** Familiarity with the cryptocurrency or fintech industry is a plus, but not mandatory.
** Bachelor`s degree in Business Administration, Linguistics, International Relations, or a related field is preferred..
What We Offer:
** A unique opportunity to work closely with a Co-founder of a leading crypto payment company with a significant international presence.
** A dynamic and challenging role in a fast-growing global industry.
** Extensive international travel opportunities.
** A collaborative and supportive team environment.
** Competitive salary and benefits package.
** The chance to be part of a company shaping the future of finance.
To Apply:
Please submit your CV and a cover letter detailing your relevant experience, your proficiency in English and Russian, your readiness for frequent international travel, and why you are the ideal candidate for this role.
Please send your CV to the following address: career@citypay.io
Recruitment Process
** Initial Screening Interview - Introduction with the HR team.
** Technical Interview - Deep dive with senior analysts to assess analytical and functional knowledge.
** Task Assignment & Presentation - Short task involving requirement analysis and presentation to stakeholders.
** Team Fit Interview - Informal meeting with core team members to assess cultural fit.
** Final Decision & Offer - Delivered by HR with detailed feedback.
Privacy Notice - Processing of Personal Data
By submitting your application, you consent to the processing of personal data as defined under the Law of Georgia on Personal Data Protection. CityPay.io LLC (Company ID: 402132312) will process your data exclusively for recruitment purposes. Your data will be stored securely for a maximum of 3 years. If at any point you wish to have your data removed from our systems before the standard retention period of three years, you may request deletion by contacting us at career@citypay.io. Upon receiving your request, CityPay.io LLC will ensure your data is securely and permanently deleted by applicable data protection laws.
Diversity & Inclusion Statement
** At CityPay.io, we are proud to be an equal-opportunity employer. We are committed to creating an inclusive workplace and do not discriminate based on race, color, ethnicity, religion, gender, age, disability, sexual orientation, marital status, or political opinion. Employment decisions are made based on merit, qualifications, and business needs.
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