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Ad title:
Administration Specialist
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Pulse Point
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Published: 09 May
/ Deadline: 27 May
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As a member of a dynamic group of companies — including Next Gen Technology, Mountain Breeze, and VibeSync Support — Pulse Point stands at the core of operational excellence.
We don`t just support business growth — we enable it through streamlined execution, intelligent processes, and impactful decisions.
If you`re driven by purpose, precision, and progress, this is where your career takes off.
We are looking for an Administration Specialist to be part of our journey in transforming operational support into a true driver of business success.
Why We Need You:
The Administration Specialist will be responsible for managing company-rented apartments, including finding accommodation for employees for individual and/or shared purposes. Additionally, the role involves coordinating staff transportation during late/early hours. This role requires excellent organizational skills, attention to detail, and the ability to work collaboratively with various departments to ensure employees have suitable living arrangements and transportation.
What You`ll Be Doing:
** Identify and secure suitable accommodation for employees, both individual and shared, based on their needs and preferences.
** Negotiate lease terms and conditions with landlords and property managers to ensure favorable agreements for the company
** Coordinate with employees to understand their accommodation requirements and preferences.
** Maintain accurate records of all rental agreements, leases, and related documentation.
** Monitor and manage the budget for company-rented apartments, ensuring cost-effective solutions
** Address and resolve any issues related to accommodations, including maintenance requests and disputes
** Establish and maintain relationships with real estate agents, property managers, and other vendors
** Collaborate with real estate agents to find suitable properties and independently conduct searches and negotiations as needed
** Coordinate transportation for staff during late/early hours. Work with transportation vendors to create schedules and routes. Follow up to ensure timely and efficient transportation services
** Ensure all accommodation and transportation services comply with local regulations and company policies.
** Prepare regular reports on accommodation status, transportation logistics, expenses, and other relevant metrics
** Assist in Office Administration duties, including matters involving building administration and other facilities maintenance related duties
What You Bring to the Team:
** Bachelor`s degree in any field.
** Minimum of 2 years of experience in administration, real estate, property management, or transportation coordination.
** Strong organizational and multitasking abilities.
** Excellent communication and negotiation skills
** Proficiency in Microsoft Office Suite.
** Ability to work independently and as part of a team.
** Attention to detail and problem-solving skills
Why You`ll Love Working With Us:
** A culture of respect and belonging - We believe great work happens when everyone feels seen, heard, and valued.
** Inclusive and diverse environment - Different voices make us stronger. We celebrate who you are and what you bring to the table.
** Growth-driven mindset - Your development matters. We invest in your learning and career advancement every step of the way.
** Comprehensive health insurance - Your well-being comes first. Enjoy peace of mind with robust medical coverage.
** Fully covered meal expenses - Fuel your day with delicious meals, on us.
** Premium gym partnerships - Stay active and healthy with access to top-tier fitness facilities through our exclusive wellness partners.
** Primarily office-based with occasional travel to visit properties, meet with landlords, and coordinate transportation services.
** Full-time position, Semi-shift from 1pm to 10pm Monday to Friday
If you`re excited about this opportunity and ready to join our international team, we`d love to hear from you. Please send your CV/resume to ta@pulsepoint.com.ge and make sure to include the position title in the subject line. Due to the high volume of applications, our Talent Acquisition Team may not be able to respond immediately. However, shortlisted candidates will be contacted for the first interview within the coming weeks. We appreciate your interest and patience.
Privacy Notice - Processing of Personal Data:
By submitting your application, you consent to the processing of personal data as defined under the Law of Georgia on Personal Data Protection. Pulse Point LLC (Company ID: 405734353) will process your data exclusively for recruitment purposes. Your data will be stored securely for a maximum of 3 (three) years. If at any point you wish to have your data removed from our systems before the standard retention period of three years, you may request deletion by contacting us at - ta@pulsepoint.com.ge. Upon receiving your request, Pulse Point LLC will ensure your data is securely and permanently deleted by applicable data protection laws.
Diversity & Inclusion Statement:
At Pulse Point LLC, we are proud to be an equal-opportunity employer. We are committed to creating an inclusive workplace and do not discriminate based on race, color, ethnicity, religion, gender, age, disability, sexual orientation, marital status, or political opinion. Employment decisions are made based on merit, qualifications, and business needs.
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