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Ad title:
consultant
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| Provided By:
Georgian Co-Investment Fund
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Published: 30 April
/ Deadline: 30 May
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Georgian Co-Investment Fund is searching for a consultant for an organizational process transformation project.
Scope of Work:
The consultant will lead a comprehensive transformation project, which will be divided into two main parts: As-Is Process Analysis and To-Be Process Design and Recommendations.
1. As-Is Process Analysis:
The first part of the project focuses on analyzing the current state of processes, identifying inefficiencies, and assessing workload distribution across employees.
Process Mapping & Documentation:
** The consultant will map out the existing processes using Flowcharts and Business Process Model and Notation (BPMN) to visually represent current workflows.
** Each process will be documented in detail, capturing the key activities, inputs, outputs, stakeholders, and decision points involved in the processes.
Stakeholder Interviews and Workshops:
Conduct interviews and workshops with key stakeholders, including senior management and employees, to understand pain points, bottlenecks, and inefficiencies in current processes.
Employee Workload Analysis:
** Develop and distribute workload analysis forms to the 30 employees to capture how they allocate time to different tasks.
** Analyze the completed forms to identify workload imbalances, underutilization, or overwork, ensuring a fair distribution of tasks across the team.
Risk and Efficiency Evaluation:
Identify risks, inefficiencies, and redundancies in the current processes, including overlaps, unclear responsibilities, and areas where processes fail to add value.
Policy & Procedure Review:
Review current policies, procedures, and guidelines to ensure they are up-to-date and aligned with the organization`s objectives, identifying areas where improvement is necessary.
2. To-Be Process Design and Recommendations:
The second part of the project focuses on designing and recommending a new, optimized future state for processes, organizational structure, and employee roles.
Process Optimization & Redesign:
** Based on the findings from the As-Is analysis, the consultant will recommend process improvements aimed at increasing efficiency, eliminating bottlenecks, and reducing redundancy.
** The consultant will create new BPMN diagrams and Flowcharts to represent the proposed optimized processes.
New Process Documentation:
Document the redesigned processes with detailed descriptions, including key activities, stakeholders, inputs, outputs, and expected outcomes. This documentation will serve as a guide for implementing the new processes.
Gap Identification and Best Practices:
Identify any gaps between the current and desired state and recommend best practices, tools, and strategies to address inefficiencies, risks, and performance issues.
Workload Redistribution and New Job Descriptions:
** Based on the new processes, propose a balanced redistribution of workload across the 30 employees. This includes developing new or revised job descriptions to align with the redesigned workflows and responsibilities.
** Provide recommendations on role adjustments, including additional responsibilities, areas for training, or potential role elimination.
New Organizational Chart:
Develop a simplified, efficient organizational chart that reflects the optimized processes and newly defined roles and responsibilities.
Employee-Specific Reports:
Prepare individual reports for each of the 28 employees, detailing the changes in their roles, workload recommendations, training needs, and opportunities for development or re-skilling.
New Policies and Procedures:
Suggest simplified policies and procedures to support the new processes, ensuring that the organization operates smoothly and efficiently under the redesigned workflows.
Implementation Plan:
Create a detailed action plan for implementing the new processes, organizational structure, and role changes. The plan will include timelines, milestones, resources, and steps required for successful execution.
Post-Implementation Support:
Provide post-implementation support to monitor the success of the transformation and offer guidance on refining processes, addressing emerging challenges, and ensuring continuous improvement.
Consultant Requirements:
** Proven experience in process transformation for Private Equity Funds or similar industries.
** Strong expertise in BPMN, Flowcharting, and business process documentation.
** Experience in organizational design, workforce optimization, and change management.
** Ability to design and analyze workload analysis forms and extract actionable insights.
** Knowledge of best practices for process improvement, organizational design, and transformation in private equity or financial services environments.
Deliverables:
** As-Is Process Documentation: Detailed Flowcharts, BPMN diagrams, and process documentation outlining current workflows, risks, inefficiencies, and workload distribution.
** To-Be Process Documentation: Optimized process maps (Flowcharts and BPMN), process documentation, and recommendations for process improvements.
** Workload Analysis Report: Summary of findings from the employee workload forms with recommendations for balanced task distribution.
** Organizational Design Deliverables: New organizational chart, updated job descriptions, and employee-specific reports.
** Implementation Plan: A clear action plan for implementing the new processes and organizational structure.
** Post-Implementation Support: Ongoing guidance to monitor and adjust the new processes for ongoing success.
Application Details:
Interested consultants who meet the qualifications are invited to send their CV (in English) to hr@gcfund.ge no later than 30.05.2025. Please include the position title in the subject line of your email. Applications without a subject line will not be considered.
By submitting your CV, you consent to the processing of your personal data by GCF. Only shortlisted candidates will be contacted for interviews.
We wish all applicants the best of luck!
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