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Ad title:
ToR - Project Evaluation
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ASB Georgia
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Published: 04 June
/ Deadline: 17 June
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ASB Georgia is seeking a qualified researcher/research organization to conduct the final evaluation of the project "Sports Education, Gender and Information (SEGI)" funded by Aktion Deutschland Hilft (ADH).
ABOUT ASB GEORGIA
Arbeiter-Samariter-Bund (ASB) is one of the biggest and oldest German aid and welfare organizations, with more than one million members. Since its foundation in 1888, ASB has acted as a politically and denomination-independent association. With its first international mission in 1921, foreign aid became an integral part of the organization`s work. Currently, ASB has 11 foreign offices and implements programmes in more than 20 countries.
Through its officially registered country office in Georgia, ASB has implemented several EU, German and US government-funded projects related to inclusive disaster risk reduction, provision of social services, improvement of economic and livelihood conditions, resocialization of persons in conflict with law, confidence building, and humanitarian assistance to internally displaced persons (IDPs), conflict-affected populations and other vulnerable groups.
Since 2022, ASB Georgia has also been actively supporting Ukrainians residing in Georgia through humanitarian assistance, social integration and protection-related interventions. The SEGI project focuses on promoting social integration, psychosocial well-being and access to support services for vulnerable Ukrainians residing in Georgia, including children, women, older persons and persons with disabilities. The project combines educational, sports, recreational and community-based activities with targeted awareness raising and referral support related to domestic and gender-based violence (GBV/DV), particularly in Batumi.
ABOUT THE PROJECT
Starting from 1 April 2024, ASB has been implementing the project "Sports Education, Gender and Information (SEGI)", funded by Aktion Deutschland Hilft (ADH). The project builds on the achievements and lessons learned from the previous Happy Integration Centers (HIC) project and aims to further support the integration of Ukrainians residing in Georgia.
The project is mainly implemented in Batumi, where a high concentration of vulnerable Ukrainian beneficiaries resides and where access to similar support services remains limited. Selected activities are also implemented in Tbilisi, Kutaisi and surrounding areas. The project primarily targets vulnerable Ukrainians, including children, women, older persons, persons with disabilities, single-headed households and households with three or more children. Some activities also involve Georgian participants in order to promote social interaction, mutual understanding and integration between Ukrainian and Georgian communities.
Under its integration component, the project provides educational, sports, recreational and socialization activities tailored to Ukrainian children, women and older persons. These activities include sports and fitness classes, tutoring and online education, therapeutic art activities, football competitions, SUP-surfing and other socialization events. Through these activities, the project seeks to encourage active lifestyles, reduce isolation, strengthen self-expression and support beneficiaries` psychological and social recovery during their stay in Georgia.
Recognizing that women and children may be at risk of, or already affected by, domestic and gender-based violence, the project also includes a dedicated GBV/DV prevention and response component in Batumi. This component aims to raise awareness, improve access to information and strengthen referral pathways to existing support services. Activities include the operation of a GBV/DV centre, outreach through community-based social assistants, distribution of IEC materials in relevant languages, psychosocial and psychoeducational support, individual and group sessions, and coordination with local service providers and NGOs.
Project-related data and achievements:
** More than 2, 000 individuals participated in educational, sports, recreational and socialization classes and activities aimed at supporting their integration into Georgian society.
** Up to 600 beneficiary visits were recorded at the designated project centers to receive psychosocial, informational and/or referral support services.
** Up to 6, 000 Information, Education and Communication (IEC) materials related to gender-based and domestic violence (GBV/DV) prevention, awareness and available support services were developed and disseminated.
** A total of 80 teachers and coaches increased their awareness and understanding of GBV/DV issues, including identification of risks and referral pathways to relevant support services.
EVALUATION PURPOSE
The purpose of this final evaluation is to (i) determine the extent to which the project has met the stated objectives and results, the relevance, effectiveness and efficiency of project operations, the sustainability and impact of the project results; (ii) identify key lessons and propose practical recommendations.
METHODOLOGY
Evaluation methods will be developed in accordance with the specific evaluation objectives, considering the target groups project stakeholders, and project indicators. The researcher/research organization will be responsible for developing detailed methodology before field visits in accordance with project`s logical framework and other relevant documents and secondary data.
ASB expects that the researcher/research organization will conduct a participatory evaluation, providing for active involvement of all stakeholders. Detailed evaluation questions will be developed by the researcher/research organization.
Project evaluation sample questions:
Relevance
** How well did the project address the specific needs and priorities of Ukrainians residing in Georgia, particularly children, women, older persons, persons with disabilities, single-headed households, and households with three or more children?
** To what extent were the selected project locations, particularly Batumi, Tbilisi and Kutaisi, appropriate given the distribution, vulnerability and service needs of Ukrainian beneficiaries?
** How relevant were the sports, educational, recreational and socialization activities to the integration, psychosocial recovery and social interaction needs of Ukrainian children, youth, women and older persons?
Effectiveness
** To what extent did the project contribute to the social integration of Ukrainian beneficiaries into Georgian society?
** To what extent did the project improve beneficiaries` psychosocial well-being, self-expression, confidence and sense of belonging?
** How effective was the GBV/DV centre in Batumi in providing information, psychological first aid, psychosocial support, counselling and referrals to Ukrainian beneficiaries?
Efficiency
** Were the planned activities implemented within the agreed project timeframe, including the extension period? If delays occurred, what caused them and how were they addressed?
** How efficiently did the project use existing structures, such as partner organizations and ongoing outreach mechanisms, to avoid duplication and increase cost-effectiveness?
** To what extent did the project team and local partners coordinate effectively in planning, implementing and monitoring activities?
Sustainability
** What mechanisms are in place to ensure that beneficiaries continue to have access to information, support and referral pathways for GBV/DV services after the project ends?
** How likely is it that cooperation with local NGOs, service providers and relevant agencies in Batumi will continue beyond the project period?
** To what extent did the project strengthen local ownership and capacity among partners, social assistants, teachers, coaches and service providers?
Impact
To what extent has the project contributed to improving the social integration and sense of belonging of Ukrainian beneficiaries within Georgian communities?
To what extent did the project contribute to creating safer and more supportive spaces for Ukrainian women and children at risk of domestic or gender-based violence?
ROLES & RESPONSIBILITIES
The researcher/research organization will have overall responsibility for all stages of the evaluation implementation, in close consultation with the project team. More specifically, the researcher/research organization will:
** Conduct a review of relevant project documentation, including the proposal, interim reports, monitoring data, beneficiary lists, activity reports, IEC materials, referral records and other available project documents.
** In collaboration with the project team, develop a detailed evaluation methodology, timeline and work plan in line with the overall evaluation framework.
** Develop appropriate evaluation tools, including interview guides, focus group discussion guides, survey questionnaires and document review templates.
** Arrange and coordinate fieldwork activities, including interviews and/or focus group discussions with beneficiaries, project staff, teachers/coaches, local partners, GBV/DV service providers and other relevant stakeholders.
** Ensure that all data collection related to GBV/DV is conducted in a safe, confidential, ethical and survivor-sensitive manner.
** Process and analyze data collected during the evaluation.
** Develop a draft evaluation report in English and incorporate feedback from the project team.
** Submit the final evaluation report in English, including findings, conclusions, lessons learned and practical recommendations.
The project team will be responsible for supporting the researcher/research organization by providing relevant information, documentation, monitoring data and reasonable technical/logistical support needed for the assignment. This may include facilitating contact with local partners, service providers and beneficiaries, while ensuring that confidentiality, safeguarding and data protection standards are respected.
DELIVERABLES
The researcher/ research organization will produce the following deliverables in English:
Evaluation design document (including methodology, identified target groups, particular stakeholders to be involved in the survey, timeline, evaluation instruments, etc.)
First draft of the report containing:
** Executive summary
** Description of the context and the project
** Evaluation goal and objectives
** Methodology
** Main findings
** Lessons learned
** Factors affecting successful implementation of the project and achievement of the results
** Conclusions
** Recommendations
** Annexes including all data collection tools, list of Key Informants, etc.
Final report (reviewed and approved by ASB)
These deliverables should be completed within the deadlines mentioned in the work plan to be provided by a contracted researcher/research organization.
The evaluation reports will be the sole property of Arbeiter-Samariter-Bund, which will retain the right to use them for internal and external purposes.
TIMEFRAME
The evaluation will start on July 1, 2026, and finalize by September 10th.
QUALIFICATIONS
** More than 5 years of experience in conducting/leading assessments, baselines and evaluations
** Prior experience of managing/leading fieldwork
** Strong analytical, organizational and communication skills
** Strong writing skills in English required
** Knowledge of the project field (social integration and GBV/DV support for displaced populations) would be an asset
** Ability to work independently or in a team and under tight deadlines.
SELECTION CRITERIA
The received applications will be evaluated by using the following criteria for shortlisting:
Criteria Score
** Application Complete 10
** Professional Experience (In the case of organization only the CV of the lead researcher will be considered) 10
** Sample evaluation report provided 10
** Methodology 10
** Proposed budget including a breakdown of the costs 10
** Understanding of the project field (social integration and GBV/DV support for displaced populations) 10
** Availability 10
DOCUMENTS TO BE SUBMITTED
ASB seeks applications from researchers/research organizations to conduct this assessment. Interested applicants should submit their proposal in English which must include the following:
** Detailed description of the researcher`s/research company`s experience and qualification (CV, in case of organization only the CV of the lead researcher is required)
** A Cover Letter that includes information on how the applicant meets the requirements
** A sample of the Evaluation Report in English completed by the applicant during the last two years
** Methodology
** The research budget in EUR (please include a breakdown of the costs) with 0 VAT.
** Contact details of three references
The applicants are kindly requested to send all required documentation no later than June 17, 2026, to the following address: hr@asb.ge with the subject line "SEGI Final Evaluation".
Only complete applications will be considered for the application process and short-listed applicants will be contacted.
ASB is an equal opportunity employer and does not discriminate in its selection and employment practices based on race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.
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