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Ad title:
Operations Coordinator
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Hilton Batumi Hotel
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Published: 23 June
/ Deadline: 23 July
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We are seeking a detail-oriented and proactive Operations Coordinator to support the Operations departments with administrative work. This role involves assisting with data entry, system monitoring, document management, and providing essential administrative support to ensure smooth and efficient workflows across departments.
What will I be doing?
As an Operations Coordinator supporting the Operations Director of Hilton Batumi, you will play a key role in ensuring the smooth and efficient functioning of daily operations. You will coordinate communication across departments, manage important data entry tasks, assist with document processing, and monitor compliance with operational standards. Your proactive approach will help streamline workflows, support team effectiveness, and contribute to the overall success of the operations department.
Kitchen Operations:
** Assist with data entry in the Materials Control (MC) program under the Chef`s guidance.
** Conduct daily checks of kitchen spaces using the Digital HACCP system; accurately record and report statuses.
Engineering Operations:
** Manage and respond to incoming emails related to engineering matters.
** Assist with invoice receipt and processing, including preparing purchase orders and coordinating payments with the finance department.
** Support contract management by extending, concluding, and coordinating contracts with all relevant parties.
** Enter data into the Light Stay system with guidance provided.
** Extend contracts, work on concluding new ones, namely, support of the process, agree on the contract with all parties
What are we looking for?
We are looking for a motivated individual who thrives in a fast-paced environment and enjoys supporting a team through efficient administrative work. The ideal candidate is eager to learn, adaptable to new systems and processes, and takes pride in delivering accurate, timely results. You should be comfortable managing multiple priorities while maintaining excellent communication and organizational skills.
Key qualities include:
** Strong attention to detail and problem-solving skills
** Ability to work independently and as part of a team
** Positive attitude and willingness to take initiative
** Reliability and professionalism in handling confidential information
** Fluency in English language
** Basic computer skills and willingness to learn new software (training will be provided)
** Experience in contract management or administrative support is a plus but not mandatory
What will it be like to work for Hilton Batumi?
Hilton Batumi sustains its award-winning culture, ultimately being certified as Great Place to Work® May 2025-May 2026. Hilton Batumi is recognized by its Team Members as an organization that promotes a healthy and diverse workplace culture through trust, pride and camaraderie.
Understanding the perspective of Team Member is key to building a successful workplace environment. Being recognized worldwide by Great Place to Work® is an honor and a great source of pride for Hilton Batumi Team Members.
Our purpose "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
What benefits will I receive?
Your benefits will include a competitive starting salary and holiday entitlement. As a Team Member you will become a member of the GO Hilton which provides reduced hotel room rates in our hotels worldwide, plus discounts on products and services offered by Hilton and its partners. We look forward to explaining in detail the range of excellent benefits that you would expect from a global hotel organization like Hilton including 50% discounts on our outlets and spa at Hilton Batumi and other benefits.
Every Job Makes The Stay
At Hilton, It Matters Where You Stay, but The Stay is only one side of the story. We know it takes hundreds of jobs to create unforgettable experiences for our guests - and behind every job, there`s an extraordinary person working to make each Stay magical. That`s why at Hilton, Every Job Makes the Stay.
Find out more about all our brands and hotels - Hilton Brands | Global Hospitality Company
In case of interest, please send the CV directly on the following email: BUSBT_Batumi_Career@hilton.com; Please also indicate the name of the position you are applying for, otherwise, your CV will not be considered.
Hilton Batumi Wishes You a Success!
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