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Ad title:
Office Manager
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| Provided By:
Akumen Group
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Published: 28 April
/ Deadline: 28 May
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At Akumen Group, we`re seeking a skilled office manager to join our dynamic team. In this role, you`ll oversee daily office operations, manage administrative tasks, and support the smooth functioning of our offices. We are looking for someone with excellent organizational and communication skills, as well as a commitment to maintaining a positive and efficient workplace. If you`re ready to make a significant impact and contribute to our company`s success, we invite you to apply and join our dedicated team.
Responsibilities:
Office Administration & Operations
** Organize office layout and order stationery and equipment
** Maintain office condition and arrange necessary repairs
** Organize and optimize office operations and procedures
** Coordinate with the IT department on all office equipment
** Provide general administrative support to visitors
Finance & Vendor Management:
** Ensure all invoices are processed and paid on time
** Manage contracts and price negotiations with office vendors, service providers, and landlords
** Oversee the office budget and ensure accurate and timely reporting
** Liaise with facility management vendors, including cleaning, catering, and security services
Travel & Accommodation Management:
** Arrange business travel, including booking flights and train tickets
** Coordinate hotel reservations and accommodations
** Support employee relocation, including apartment search and rental arrangements
** Liaise with travel agencies, landlords, and related service providers
HR & Employee Support:
** Partner with HR to update and maintain office policies
** Assist in the onboarding process for new hires
** Address employee queries related to office management (e.g., stationery, hardware, travel arrangements)
Events & Culture:
Plan and coordinate in-house and off-site activities, such as parties, celebrations, and conferences
Skills & Competencies:
** Fluent in English (written and spoken) is a MUST
** Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
** Knowledge of Office Administrator responsibilities, systems and procedures
** Proficiency in MS Office (MS Excel, in particular)
** Excellent time management skills and ability to multitask and prioritize work
** Attention to detail and problem solving skills
** Excellent written and verbal communication skills
** Strong organizational and planning skills in a fast-paced environment
** A creative mind with an ability to suggest improvements
** University degree; additional qualification as an Administrative assistant or Secretary will be a plus
Work Hours & Benefits:
** On-site only
** Work hours 11:00-20:00 (from monday to friday 5/2)
** Location: Tbilisi, Rustaveli avenue area
** Basic salary starting from $800 (3 months probation period)
Apply by sending your CV to hrd.hiring001@gmail.com
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