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Ad title:
Selection of a Facilitator for the Second Cross-Border Works
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ASB Georgia
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Published: 12 February
/ Deadline: 26 February
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Terms of Reference - Stronger Together - Cooperative Action to Respond to Cross-border Emergencies
Call for Applications for the Selection of a Facilitator for the Second Cross-Border Workshop
ASB Georgia is seeking a qualified facilitator to moderate the second cross-border workshop within the project "Stronger Together - Cooperative Action to Respond to Cross-border Emergencies" funded by the Directorate-General for European Civil Protection and Humanitarian Aid Operations (DG-ECHO).
About ASB Georgia
Arbeiter-Samariter-Bund (ASB) is one of the biggest and oldest German aid and welfare organization with more than one million members. Since its foundation in 1888, ASB has acted as a politically and denominationally independent association. With its first international mission in 1921, the area of foreign aid became an integral part of the organization. Currently, ASB has 11 foreign offices and is implementing programs in more than 20 countries. ASB, through its officially registered country office in Georgia, implemented several EU, German, and US government-funded projects related to inclusive disaster risk reduction, provision of social services, improvement of economic and livelihood conditions, resocialization of persons in conflict with law, confidence building, as well as humanitarian assistance to IDPs, conflict-affected population, and other vulnerable groups, etc.
About the project
Starting from February 1, 2021, ASB is implementing the project "Stronger Together - Cooperative Action to Respond to Cross-border Emergencies" funded by the Directorate-General for European Civil Protection and Humanitarian Aid Operations (DG-ECHO). The overall objective of the action is to enhance the disaster risk management system with a special focus on health emergencies in Armenia and Georgia through capacity building and establishing cross-border cooperation mechanisms. To achieve the above-mentioned objective the action applies a two-fold approach: on one hand, the action builds the capacities of Emergency Medical Teams (EMTs) in Georgia and Armenia through various capacity-building activities. On the other hand, the project promotes cross-border cooperation and coordination between the EMTs of Armenia and Georgia during disasters and emergencies and puts efforts into designing cross-border prevention, preparedness and response mechanisms. At the end of the project, the WHO classified the Emergency Medical Team (Type 1, fixed) will be established in Georgia and Armenia, to provide emergency health services to citizens during various emergencies.
Under the project "Stronger Together - Cooperative Action to Respond to Cross-border Emergencies, " a first cross-border workshop was conducted in Tbilisi on November 17-18, 2022, bringing together EMTs, ministries of health, emergency management services, international partners, and technical experts from Georgia and Armenia. The workshop resulted in the draft Joint action plan for enhancement of cross-border coordination and identified the need for:
** Establishment of a joint working group / Inter-governmental secretariat
** Legal and institutional harmonization mechanisms
** Joint training modules and simulation exercises
** Regular coordination meetings and knowledge-sharing platforms
** Stronger follow-up mechanisms and timeline definition
Purpose of the assignment
The cross-border workshop facilitator will not only moderate multi-stakeholder discussions but will also lead the action-plan development process, ensuring continuity between workshop cycles. Acting as a neutral technical process leader, the facilitator will guide participants toward producing concrete, time-bound, and institutionally endorsed outputs aligned with the joint EMT action plan.
Scope of the work
Pre-workshop phase
The facilitator shall:
** Review previous workshop documentation, including:
- Workshop report
- Agenda and session structure
- Participant composition and institutional representation
- Draft joint action plan
** Conduct consultations with national focal points to identify progress gaps and pending action items (especially timelines and legal endorsement).
** Develop a results-oriented facilitation methodology focused on:
- Decision-making rather than only dialogue
- Institutional accountability-
Timeline finalization
** Design agenda structures that balance:
- Technical presentations
- Panel discussions
- Structured group work
- Action-plan refinement sessions
** Prepare/revise templates for:
- Responsible agency mapping
- Timeline matrices
- Legal follow-up tracking
- Financial/resource needs identification
Workshop facilitation phase
The facilitator shall:
** Facilitate one-day cross-border workshop
** Ensure inclusive and balanced participation from:
- Ministries of Health
- Emergency management services
- EMT leadership
** Lead structured group work on:
- Joint working group/secretariat establishment
- SOP and legal framework harmonization
- Training and exercise planning
- Communication and knowledge-sharing mechanisms
** Guide stakeholders toward agreement on timelines and responsible bodies, addressing the key challenge identified in the first workshop.
Post-workshop phase
The facilitator shall produce:
** Comprehensive workshop report in English including:
- Summary of sessions and presentations
- Decisions taken and agreements reached
- Responsible agencies and focal points
- Identified legal and financial follow-up needs
** Revised Joint EMT action plan matrix
** Stakeholder coordination map
** Recommendations for sustaining the joint working group/secretariat
All outputs must align with the structure of the original workshop documentation and annexes.
Expected deliverables:
** Facilitation methodology & agenda
** One-day workshop delivery
** Updated joint EMT action plan
** Final workshop report with annexes
Duration and level of effort:
** Estimated effort: 5-10 working days
** Contract type: Short-term consultancy/service contract
** Location: Hybrid preparation; in-person facilitation (Armenia)
Required Qualifications:
** Minimum 7 years of experience in DRM, health emergencies, or cross-border coordination.
** Demonstrated experience facilitating high-level governmental and international workshops.
** Proven ability to translate dialogue into institutional action plans and legal/operational outputs.
** Strong analytical and diplomatic communication skills.
** Fluency in English; Georgian/Armenian/Russian advantageous.
** Experience with EMT, WHO EMT standards, or EU Civil Protection Mechanisms is a strong asset.
Reporting and coordination
** The Facilitator reports to the program manager and works closely with:
** National EMT focal points
** Ministries of Health
** Emergency management agencies
** International technical partners
Visibility and Communication:
** Coordinate with project staff regarding media coverage and visibility materials.
** Ensure workshop messaging aligns with donor visibility standards.
Expected outcome of the assignment:
A functioning, timeline-anchored, and institutionally endorsed cross-border coordination process between Georgia and Armenia, moving beyond conceptual dialogue toward operational EMT cooperation, legal harmonization, and sustainable multi-stakeholder governance structures.
Timeframe and location
** Location: Yerevan, Armenia
** Date: workshop date February 27, 2026
Selection criteria
The applications received will be evaluated by using the following criteria for shortlisting:
Criteria
** 1 - Application Complete - 10
** 2 - Technical expertise in DRM/health emergencies - 10
** 3 - Facilitation and moderation track record - 10
** 4 - Understanding of cross-border institutional cooperation - 10
** 5 - Proposed methodology - 10
** 6 - Financial proposal - Costs related to the Facilitator`s transportation and accommodation will be covered directly by the organization. Applicants are therefore requested not to include travel or accommodation expenses in their proposed financial budget - 10
** 7 - Availability - 10
Documents to be submitted
** CV
** Cover letter
** Proposed methodology
** Financial proposal
** Contact details of two references
Applicants are kindly requested to submit all required documentation no later than February 26, 2026 to the following address: info@asb.ge
Please indicate "Cross-border Workshop Facilitator" in the subject line of the email.
Only complete applications will be considered, and only shortlisted candidates will be contacted.
Applications will be reviewed and selected on a rolling basis.
Contact for clarifications: a.grigoryan@asb-armenia.org or b.humeniuk@asb.ge, no later than 5 days before the deadline. Questions sent after the above-mentioned date won`t be answered.
This is a Call for Applications for the selection of an individual facilitator and should not be interpreted as a formal tender or procurement competition.
ASB is an equal opportunity employer and does not discriminate in its selection and employment practices based on race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.
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