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Ad title:
Administration Coordinator
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Financial Chain Corporation
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Published: 03 July
/ Deadline: 03 August
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Financial Chain Corporation is a leading global outsourcing company providing accounting, human resource, employer of record, consulting and legal services. We are providing outsource services to a number of companies in Georgia as well as in 15 countries of the world.
Currently FCC is looking for full-time Administration Coordinator providing the business support for our contracted company Philip Morris Georgia (PMG) an affiliate of Philip Morris International Inc. - The world`s leading international tobacco company. The position will be based in PMG Tbilisi office.
Administration Coordinator:
What you will be responsible for:
** Greets, registers, and provides support to visitors (e.g., assigning offices, etc.)
** Answer, screen and forward incoming phone calls
** Maintains a welcoming, professional reception area which reflects PMI high standards
** Focuses on the customer service as the contact point for all queries and questions, Provide basic and accurate information in-person and via phone/email
** Business travel support: purchase of air tickets, hotel booking, transfers, mobile roaming support
** Hotel accommodation support for regional employees
** On-site/off-site meetings/dinners arrangement
** Incoming and outgoing correspondence sending, archiving
** office supplies order and control for PMG office
** Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue regular and visitor badges), coordinates reception-related tasks for the onboarding and offboarding processes
** Maintains conference rooms and assist in resolution of booking issues
** Perform other clerical receptionist duties
** Takes ownership for all WX work that is delegated
** Cooperates with all required vendors, landlord (or building management) and internal functions in order to ensure smooth workflow and issues resolving
** Follow the supervisor`s other orders
** Daily office check up
** Performs other clerical receptionist duties such as filing, photocopying, transcribing and faxing
** Courier services ordering (sending, receiving letters and packages)
** Translation services - link between providers and functions
** Communication related to BD congratulation, as birth, marriage, death notifications
What we are looking for:
** Proficiency in Georgian, English, and Russian.
** Excellent communication skills.
** Intermediate operational knowledge of Microsoft Office
If you are eager to learn, develop personally and professionally and progress through you career, please apply to the following mail address Nata.Badoeva@contracted.pmi.com and Please indicate the position you are applying for in the subject line.
Personal information provided by you will be processed and stored in accordance with the rules established by the Georgian Legislation. By sending the information to Fchain you are automatically giving consent that your personal information will stay in our Database for 2 years.
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